For a temporary office closure, confirm the visits that remain, the ones that move and the first day people return. Have staff resolve food, belongings and waste before leaving, and verify building access for any retained visit. A company holiday notice does not automatically change the cleaning schedule or the building’s access arrangements.
That’s the standard a building should be held to. If you’d rather have it in writing, tell us about the space — we walk it and come back with a scope of work and a price, usually within one business day.
Write an exception calendar
List the affected dates with an explicit instruction for each scheduled visit. Distinguish a cancelled visit from one moved to a different day; otherwise both may remain expected. Give the revised calendar to the authorized office and provider contacts, and confirm the building contact has the same access information.
Close office-owned tasks before departure
Assign employees to remove personal food, clear approved surfaces and release the ordinary waste stream before the office empties. Do not assume a later cleaner can decide what to keep in a refrigerator or unlock a restricted cabinet. Identify who remains reachable if an agreed visit cannot enter.
Define the first return-day check
Name the employee who checks supplies, room availability and unresolved facilities issues when the office reopens. Keep that check separate from the cleaning completion record. If the building experienced a leak, outage or another incident during closure, have facilities determine the appropriate response before treating it as an ordinary catch-up visit.
Published scope and the limits of this guide
The published JAS scope says: “Lobbies, corridors and elevator cabs” — Read the source service page
This calendar does not provide building monitoring, emergency response or automatic service changes. Actual visits and access must be confirmed through the agreed contacts.
Related decisions before you schedule
Mark exceptions against the existing task calendar. The ordinary schedule
Verify access when the office is otherwise closed. Access and visit timing
Separate reopening maintenance from ordinary cleaning. Facilities responsibilities
Frequently asked questions
Does a holiday email cancel cleaning?
Confirm the change through the agreed scheduling contact instead of assuming notice equals cancellation.
Should every closure include an extra clean?
Choose tasks based on actual condition, retained visits and the planned return, not the holiday label.
Who handles a closure incident?
Use the building’s designated facilities and incident contacts.